By registering for and attending any IRI meeting, conference, or other event (each, an “IRI Event”), all attendees (“Attendees”) hereby acknowledge and agree to comply with the policies set forth on this page.

If you have any questions about these Event Policies, please email IRI.

Code of Conduct

At all times during all IRI Events, attendees will:

  • Maintain a professional level of courtesy, respect, and objectivity;
  • Exercise reasonable care, good faith, and due diligence;
  • Respect diversity of opinions and the integrity and ability of others;
  • Promote collaboration and cooperation;
  • Strive to uphold the highest standards of conduct and assist others in maintaining those practices;
  • Uphold a professional, legally appropriate business relationship with IRI staff and others, promoting a positive and collegial atmosphere;
  • Adhere to all applicable IRI policies, including but not limited to those specified on this page;
  • NOT engage in or facilitate any action that tends to disparage, dilute the value of, or reflect negatively on IRI, IRI goods or services, the Board as a whole or individual members thereof, the IRI staff as a whole or individual staff members, or any IRI trademark;
  • NOT engage in or facilitate any discriminatory or harassing behavior toward other Attendees, IRI staff, members, officers, directors, exhibitors, advertisers, sponsors, suppliers, contractors or others; and
  • NOT make any statement on behalf of IRI through any public medium, including digital social media, unless expressly authorized to do so by IRI in writing.

 

Accessibility for Attendees with Disabilities

IRI will work with Attendees to provide reasonable accommodations during IRI Events for those with special needs. To request assistance at any IRI Event, please indicate your requests during the registration process or visit the registration desk when you arrive onsite.

 

Anti-Trust Policy

Attendees at all IRI Events must be mindful of the constraints imposed by federal and state anti-trust laws. Attendees represent companies that are or may be in direct competition with one another. IRI’s purpose is to provide a forum for the free exchange of ideas on the designated topics. It is not the purpose of this meeting to reach any agreement that could have anti-competitive effects. Attendees must keep in mind that a violation of the anti-trust laws may subject them to fines or worse. To avoid problems, Attendees should follow these simple guidelines:

  • Stick to the published agenda.
  • Be cautious about discussions involving pricing, premiums, benefits to be offered or terminated, and who should or should not be covered. The Justice Department views these types of discussions with concern and suspicion. Never take a poll of Attendees’ positions or make a collective agreement on these issues.

 

Attire

Unless otherwise specified, the preferred dress for all IRI Events is business casual attire.

 

Badges

Badges must be worn for admittance to all IRI Events. If you misplace your badge during any IRI Event, please visit the registration desk to obtain a replacement.

 

Health & Safety Policy

To protect the health and safety of all Attendees, IRI has established this Health & Safety Policy based on current guidelines issued by the Centers for Disease Control and Prevention (CDC) or other health and safety authorities; federal, state, and local mandates; and health and safety measures put in place by our meeting venues (collectively, “Applicable Health & Safety Requirements”).

IRI expressly reserves the right to update this Health & Safety Policy, in whole or in part, in its sole and absolute discretion, based on or in response to changes in the public health situation, Applicable Health & Safety Requirements, and/or other relevant considerations. This page will be updated to reflect all changes to this Health & Safety Policy.

 

Waiver & Release

IRI cannot guarantee that Attendees will not be exposed to or become infected with a communicable disease as a result of attendance at IRI Events. As such, every Attendee at an IRI Event hereby acknowledges, accepts, and agrees that they:

  • Understand the risk of exposure to or infection with a communicable disease at such IRI Event;
  • Knowingly and freely assume all such risks, both known and unknown, and assume full personal responsibility for their attendance at such IRI Event; and
  • Forever release IRI, the IRI Event venue, and their respective directors, officers, employees, and agents from liability should they become ill, directly or indirectly, as a result of attendance at such IRI Event.

 

Masks & Social Distancing

At this time, protective masks are optional. Attendees are not required to wear protective masks while attending any IRI Event.

Notwithstanding the foregoing, all Attendees should feel safe and comfortable while attending IRI Events, and therefore, all Attendees must be respectful of other Attendees’ comfort level when interacting, including but not limited to the mask-wearing and social-distancing preferences of other Attendees. Masks will be available at registration if needed.

 

Food & Beverage Service

At this time, IRI is not implementing any protective measures with respect to food and beverage service during IRI Events. However, as noted above, IRI expressly reserves the right to implement protective measures based on or in response to changes in the public health situation, Applicable Health & Safety Requirements, and/or other relevant considerations. Such protective measures may include, but may not be limited to, reduced seating at tables in meal functions, individual serving portions, elimination of self-service, etc.

 

Photo/Recording Policy

Attendees at all IRI Events hereby:

  • Acknowledge and agree that they may be photographed and/or recorded during the event;
  • Consent to IRI’s use of their likeness or image in photographs and/or recordings from the meeting, conference, or event in IRI publications and on IRI’s website and social media pages; and
  • Waive any right to payment or royalties in connection with such uses of their likeness or image.

 

Registration Policies

Cancellations

To request cancellation of your registration for any IRI Event, please submit your request in writing by email to conferences@irionline.org. If your request is received at least 45 days prior to the first day of the applicable IRI event, you will receive a full refund of your registration fee, less a $200 non-refundable processing fee. No refunds or credits will be issued for cancellation requests received less than 45 days prior to the first day of the applicable IRI event.

Substitutes

If an individual who has registered for an IRI Event is no longer able to attend, another person from the same company who is not already registered may be substituted without penalty. To request a substitution, please submit your request in writing by email to conferences@irionline.org, including the name of the individual who is no longer able to attend and the name and contact information for the substitute.

 

Updates

IRI expressly reserves the right to update these Event Policies at any time, in whole or in part, in its sole and absolute discretion. This page will be updated to reflect all changes to these Event Policies.